Parents Association Constitution

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THE CONSTITUTION OF HOLY ROSARY PARENTS ASSOCIATION

This document is the constitution of the Parents Association of Holy Rosary Primary School, Oldcourt Avenue, Oldcourt, Dublin 24.

This constitution comes into effect on 22nd April 2015 and supersedes all previous constitutions.

Contents

  1. Definitions
  2. Name of the Association
  3. Mission Statement
  4. Aims of the Association
  5. The Work of the Association
  6. Objectives of the Association
  7. Parents Association Membership
  8. Parents Association Committee
  9. Finance
  10. Membership of the National Parents Council – Primary

  1. Definitions
    1. This definition of “Parent” is the legal definition taken from the Education Act 1998. Parent – includes a foster parent, a guardian appointed under the Guardianship of Children Acts, 1964 to 1997, or other person acting in loco parentis who has a child in his or her care subject to any statutory power or order of a court and, in the case of a child who has been adopted under the Adoption Acts 1952 to 1998 or where the child has been adopted outside the State, means the adopter or adopters or the surviving adopter.
  2. Name of the Association
    1. The Association shall be called – Holy Rosary Parents Association.
  3. Mission Statement
    1. 3.1 The purpose of the Parents Association is to provide a structure through which the parents / guardians of children attending Holy Rosary Primary School can work together for the best possible education for their children. The Parents Association will work with the Principal, staff and Board of Management to build an effective partnership between home and school.
  4. Aims of the Association
    1. The aim of the Parents Association is to enable parents to play their part in ensuring the provision of the best possible education for their children and that this is achieved through the Association’s programme of activities.
    2. Parents Association will promote the interests of the students in co-operation with, the Principal, staff, Board of Management and students in accordance with the provisions of the Education Act 1998.
  5. The Work of the Association
    1. The Parents Association will undertake a programme of activities which will promote the involvement of parents and which will support students, parents and school staff.
    2. In planning its activities, the Parents Association will consult with the school Principal and where necessary, the Board of Management.
  6. Objectives of the Association
    The objectives of the Parents Association are to:

    1. Represent the views of the parents.
    2. Inform the parents of relevant developments in the school.
    3. Foster co-operation between parents, the Principal, staff and Board of Management.
    4. Assist in extracurricular activities as requested.
    5. Help organise children’s leisure activities.
    6. Assist in the provision of education for parents as requested.
    7. Provide opportunities for parents and teachers to meet and exchange ideas on the education of children in the home and on areas of mutual interest.
    8. Fundraising for the school by the Parents Association will be done with the prior agreement of the Board of Management.
  7. Parents Association Membership
    1. All parents of children attending Holy Rosary Primary School shall be deemed to be members of the Parents Association.
  8. Parents Association Committee
    1. An annual general meeting (AGM) of Parents Association members shall be held once a year.
    2. At this meeting members shall be elected onto the Parents Association committee to represent the parents until the next AGM.
    3. There shall be a minimum of 12 members on the committee.
    4. A chairperson(s), secretary(s), 2 treasurers will be elected from the committee.
    5. The committee shall meet a minimum of 9 times during the school year.
    6. A quorum of 40% +1 of the committee membership is required when voting.
    7. New members will be allowed to join the committee during the year, subject to nomination, seconding and majority agreement of the quorum.
    8. Elected parent representatives on the Board of Management are automatically members of the committee.
    9. This constitution will be reviewed and where necessary revised at any time, through the Parents Association Committee but at a minimum of every five years.
  9. Finance
    1. Holy Rosary Parents Association will hold a bank account in its name.
    2. Accounts shall be prepared and presented annually for submission to the AGM.
    3. All expenses greater than €50 shall be paid by cheque and signed by two treasurers.
    4. Any expenses paid for by petty cash should be accompanied by a receipt.
    5. An update of the Parents Association’s finances will be given at each committee meeting.
    6. In the event of the Association’s dissolution, all monies in hand will be transferred to the Board of Management.
  10. Membership of the National Parents Council – Primary
    1. Holy Rosary Parents Association shall affiliate to the National Parents Council – Primary each year.
    2. Shall elect the appropriate number of school delegates from the committee to the County Branch.

Constitution Revision History

Version Number Date of Issue Summary of Changes
1 16th November 2010 Previous Release
2 22nd April 2015 5 Year Review

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